Privacy Notice
Ankit Kapoor English Tutoring is committed to protecting your and your child’s privacy. This Privacy Policy explains what personal information is collected when you use this website or engage tutoring services, how it is used, and what rights you have over your data.
Ankit Kapoor (trading as Ankit Kapoor English Tutoring, based in Surrey, England, United Kingdom) is the data controller responsible for deciding how and why your personal data is processed.
For any questions about this notice, please contact Ankit through the contact formon our website.
We are registered with the Information Commissioner's Office (ICO) under registration number ZC174133.
Last updated: June 2026
What information we collect, use, and why
To provide tutoring services
When you enquire about or engage tutoring services, we collect:
Names and contact details of parents or guardians
Student name, year group, school, and exam board
Academic information including current grades, targets, and areas for development
Payment details (we accept payment by bank transfer only; no card or payment platform data is stored by us)
Records of sessions, progress notes, and correspondence
Lawful basis: Contract — we need this information to provide tutoring services and communicate with you about your child's progress.
To respond to enquiries
When you contact us via the website contact form or by email, we collect:
Name and contact details
Details of your enquiry
Lawful basis: Legitimate interests — responding to your enquiry is in both our interests.
To communicate about sessions
We use email or WhatsApp (via a personal phone number) to communicate with parents, guardians, and in some cases students directly, regarding tutoring services, scheduling, progress, and administrative matters. This means that WhatsApp (Meta Platforms) may process contact names and phone numbers, and message metadata in the course of facilitating these communications. Where students who are under 18 contact us directly via WhatsApp, we are mindful of their additional protections under UK data protection law and limit communications to tutoring-related matters only.
Lawful basis: Legitimate interests — communicating with parents, guardians, and students regarding tutoring services, scheduling, progress, and administrative matters.
To use testimonials and case studies
Where outcomes or feedback are referenced on this website, we collect:
First name or initials and year group only such as "John, Year 13”) — never full names
Brief outcome details (e.g. grade achieved)
Lawful basis: Consent — we will always ask for permission from a parent or guardian before publishing any reference to a student or their results. For adult former students, consent is obtained directly. You may withdraw consent at any time and we will remove the relevant content within a reasonable period after receiving your request.
Website analytics
When you visit this website, anonymised usage information such as pages viewed, device type, and referral source may be collected through Squarespace's built-in analytics tools. This helps us understand how the site is used and how it can be improved.
Lawful basis: Consent — where analytics cookies require consent under applicable cookie laws.
Children's data
Because tutoring services are provided to students who may be under 18, we take particular care with children's personal data. Children's information is processed only to the extent necessary to provide tutoring services, monitor academic progress, and communicate with parents or guardians.
We never publish full student names on this website. Any testimonials or outcome references use first names only, first initial, or anonymised descriptions. Where a student is under 18, consent for any public reference to their data is obtained from a parent or guardian, not the student.
Safeguarding
If we become aware of information suggesting a student may be at risk of harm, we may need to share relevant information with appropriate authorities, schools, parents, guardians, or safeguarding professionals where required by law or where necessary to protect a child's vital interests. Any such disclosure would be made only to the extent necessary and in line with our legal obligations.
Where we get personal information from
Directly from you, via the website contact form, email, or WhatsApp
From parents or guardians acting on behalf of their child
How long we keep information
We do not retain personal data longer than necessary. In practice:
Client and session records — retained for five years from the end of the tutoring relationship, then deleted
Financial records — retained for at least six years to comply with UK tax and accounting requirements
Enquiry correspondence — retained for up to two years if no tutoring relationship begins, then deleted
Testimonial consent records — retained for as long as the testimonial is published, plus two years
How we protect your information
We take appropriate technical and organisational measures to protect personal data, including password-protected devices, secure cloud services, and restricted access to client information. In the event of a data breach that poses a risk to individuals, we will notify the ICO and affected individuals as required by law.
Who we share information with
We do not sell or share your personal data with third parties for marketing purposes. Your information may be processed by the following third-party services used to operate this website and business:
ServicePurposeData processedLocationSquarespaceWebsite hosting, contact form, and analyticsName, email, message content, anonymised usage dataUnited StatesGoogle Workspace (including Drive, Docs, and Sheets)Email, business communications, shared session notes, and payment recordsName, email, correspondence, academic notes, payment and session recordsGlobal (UK GDPR safeguards apply)Meta (WhatsApp)Session communicationsContact names, phone numbers, message metadataUnited States
All third-party providers are selected carefully and process personal data only in accordance with their own privacy commitments and applicable data protection laws. We do not share your data with any other third parties unless legally required to do so.
Sharing information outside the UK
Where personal data is transferred outside the UK, we rely on recognised safeguards such as adequacy regulations, the UK Extension to the EU–US Data Privacy Framework, or approved contractual safeguards where applicable. The EU is recognised by the UK government as providing adequate protection for personal data under Article 45 of the UK GDPR.
Your data protection rights
Under UK data protection law, you have the following rights:
Right of access — you can ask for copies of your personal information
Right to rectification — you can ask us to correct inaccurate or incomplete information
Right to erasure — you can ask us to delete your personal information
Right to restriction of processing — you can ask us to limit how we use your information
Right to object — you can object to the processing of your personal data
Right to data portability — you can ask us to transfer your information to another organisation or to you
Right to withdraw consent — where we rely on consent, you can withdraw it at any time
To exercise any of these rights, please contact us at the contact form on our website. We will respond without undue delay and within one month.
How to complain
If you have concerns about how we use your personal data, please contact us directly at the contact form on our website. We will acknowledge your complaint promptly and aim to resolve it as quickly as possible.
If you remain unhappy after raising a concern with us, you can complain to the Information Commissioner's Office (ICO):
Website: ico.org.uk
Helpline: 0303 123 1113
Cookies
This website is hosted on Squarespace, which uses cookies to operate core website functions and to collect analytics data. Analytics cookies may collect information about your device, browser, and interactions with the website. We do not use cookies to directly identify individual visitors.
You can manage or disable cookies at any time through your browser settings. Please note that disabling cookies may affect the functionality of some parts of this website.
For full details of the cookies used on this site, please see our Cookie Policy.
Changes to this notice
We may update this Privacy Notice from time to time. The date at the top of this page will always reflect when it was last revised. We recommend checking back periodically.
Ankit Kapoor | Ankit Kapoor English Tutoring | Surrey, England, United Kingdom